Working hours, breaks and closed periods
The schedule decides the free slots. When something changes, you see whom it affects before you confirm.
The slots arrange themselves
Every day has its own hours and breaks. The length of a slot is one for the place. Scroll and see how the free slots fall into place.
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The working hours make the slots
Every day has its own hours. The slots are counted from the opening: at 60 minutes, 09:00 to 17:00 gives eight.
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A break cuts a piece out
Add a break 12:00 – 13:00 and the slots rearrange. A slot never runs across a break — seven remain.
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One slot length per place
At 90 minutes the grid still starts at 09:00: 09:00 and 10:30 before the break, 13:30 and 15:00 after it. 16:30 doesn’t fit before 17:00, so it isn’t offered.
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A day off
Switch the day off and there are no slots; the schedule marks it “DAY OFF”. If the day already has requests, you see which ones drop before you save.
Close a period and see it from three sides
One closed period — as the team, the person with a booking and the site see it. Then a second one that touches the first.
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Close for a period
Pick days and an explanation — say “repairs” from Monday to Tuesday. Before you confirm, you see exactly which requests will be affected.
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The team
Waiting requests are declined, approved ones are cancelled. Each stays in the list with a note saying why: “Cancelled – closed period (repairs)”. Nothing is deleted.
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The person
Everyone affected gets an e-mail. It says why and invites them to pick another free slot.
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The site
On the site the days of the period are closed, and the hours say why.
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One more period
A second period that touches the first merges into it, and the explanations are joined. Only the new part touches requests — the ones already cancelled stay as they are.
Good to know
What happens to the requests
- Waiting requests are declined; approved ones that have not started are cancelled. Everyone gets an e-mail.
- A booking that has started is never touched.
- Nothing is deleted. Requests stay in the list with a note saying why, and the statistics count automatic cancellations apart.
- Only the new part of a period touches requests. What is already covered stays as it is.
- Changing the working hours or the slot length affects only the requests that no longer fit.
What people and you see
- Closed periods are for dates of your choice: repairs, a tournament, a holiday. Days off and breaks live in the working hours.
- Periods that overlap or touch become one, and their reasons are joined.
- The reason shows on the site on the closed slots and in the e-mail to those affected.
- A day when the place doesn’t work is marked in the schedule as “DAY OFF”.
- Closing, changing the working hours and deactivating a place show the affected requests before you confirm.
Absences work the same way
For specialists the same holds for absences and for a change of working hours: waiting appointments are declined, confirmed ones are cancelled, with an e-mail. The explanation of an absence shows on the site, on the slots when the specialist isn’t taking appointments, and in the e-mail to the people whose appointments drop. The form asks not to write strictly personal details.
Three questions on the topic
What happens to requests if we close a hall or change the hours?
Before you confirm, you see exactly which requests are affected. Waiting ones are declined, approved ones that haven’t started are cancelled — with a note saying why and an e-mail to the people. Nothing is deleted.
Can we close every Monday?
Yes. Days off are part of the working hours: mark Monday as a day off and it is closed every week. Closed periods are for specific dates, such as repairs or a tournament.
Can people cancel themselves?
Yes. Every e-mail about the request has a cancel link, valid until the slot begins. The cancellation shows in your team’s list.